Project Manager Assistant

Location: Main Office, 3401 Bashford Avenue Court,
Louisville, KY 40218

Reports to Vice President of Construction

Primary Responsibilities

Performs various office and organizational functions, including answering phones, planning meetings, preparing presentations, etc. Supports the Project Manager to ensure timely and efficient completion of tasks.

Work Tasks

➢ Issue and track Purchase Orders

➢ Project Coordination

  • Accurate Record Keeping
  • Issue Contracts
  • Maintain Contracts
  • Change Orders

➢ Front Reception Desk Coverage

  • 50 Line Phone System
  • Rotate Daily Coverage
  • Vacation / Other coverage

➢ Timberline (or similar Construction Software Program)

  • Job Set up
  • Submittal Process
  • Contracts
  • Purchase Orders
  • Information Tracking
  • Job Close Out

➢ Certified Payroll

➢ Client Safety Reports / Safety Program Tracking

➢ Project Manager Support

  • Project Reporting
  • Bids
  • Job File Maintenance
  • Project Correspondence
  • Submittal Process
  • Transmittal Process
  • Change Orders
  • RFI Process
  • Meeting Minutes

Qualifications and Experience

Proficient in MS Office. General office skills including telephone, fax, copy machines, binding, presentations, and laminating. Good organizational and communication skills. Basic knowledge of Accounting including accounts receivable, accounts payable, billings / AIA format, job cost analysis, lien waivers. Basic knowledge of construction industry and Timberline Project Management Module or similar construction software program.


Salary based on educational and work achievements. We offer a comprehensive benefits package that includes medical/prescription/dental/vision benefits, life and disability insurance, 401k, and paid time off.


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